What is Document Management?
Document Management converts paper files into computer files, thus allowing for easier storage, retrieval and searching of information.
As an example of the effectiveness of Document Management, imagine you need to find all documents authored by a client or pertaining to a business transaction in a specific year. Searching through reams of paper files is time consuming. Searching electronically through computer files created using Document Management, the search is completed in a matter of seconds.
Document Management is composed of:
*Bringing documents into the system:
document scanning & other methods
*Accessing information from the document management system:
ocr (optical character recognition), database indexing & other methods
THE MANY BENEFITS OF DOCUMENT MANAGEMENT WITH TRIAGE
- Organize volumes of information quickly
- Search all relevant information at once
- The more data you add to the database, the more powerful it becomes
- Send CD’s of selected documents to experts or other parties at significant savings over paper copies
- Reduce costs by printing to paper only the key documents
- Transfer your documents to a laptop and take it off-site with little effort
- Print out any misplaced, lost or damaged documents quickly and easily
- Back-up copies of documents if originals are damaged or lost
- Allow support staff to concentrate on revenue generating tasks instead of non-billable tasks
- Review document images with your client over the telephone
Disaster Recovery.
Published by admin | Filed under Default, News and Events, document management
One Law Firm Continues to Produce Billable Work Despite Record Floods
June 25th, 2008 Comment on this article
Because power at the Arenson & Zimmermann offices will be out for at least four weeks, staff spent the weekend setting up remote computer connections for all attorneys and support staff so they could work from off-site locations. “Using Laserfiche to pull electronic files has been a critical element in keeping our operations going, especially when paper files were impossible to get to,” said Lauri L. Chappell, Arenson & Zimmermann’s legal assistant.
“We were able to retrieve electronic copies of our insurance policies and tenant leases to determine issues as soon as possible regarding flood damage,” continued Chappell. “We have also been able to scan new documents into Laserfiche and transmit them to staff, opposing counsel and clients with little disruption to business.”
Laserfiche also allows the firm to print documents in order to recreate files for court, and to retrieve histories of cases without needing access to paper files at all. Chappell explained that without Laserfiche, staff members would have had to carry large boxes of files down nine flights of stairs while holding flashlights. “Although the stair climbing would have put us all in much better physical shape, Laserfiche has allowed us to spend our time producing billable work,” concluded Chappell. “Laserfiche definitely helped keep us going during this difficult time.”
About Laserfiche
Laserfiche creates simple and elegant document management solutions that help organizations run smarter. Since 1987, Laserfiche has helped more than 25,000 organizations—including state and local governments, financial services firms and healthcare providers—optimize business processes and reduce operating costs.
Laserfiche captures and indexes all your organization’s business content—from documents and faxes to e-mails and multimedia files—in a secure, central repository. A unified metadata model helps users classify information, while full-text search tools enable them to quickly find what they need. Laserfiche’s open architecture and flexible API promote rapid integration with other Web- and Windows-based applications, allowing users to capture, manage and distribute information in diverse working environments.
Laserfiche software is distributed by a worldwide network of value-added resellers, who have extensive experience creating solutions that meet clients’ specific business needs. In recognition of the outstanding training and support we provide our resellers, the Laserfiche VAR program has received a five-star rating from VARBusiness magazine.
About Arenson & Zimmerman
Established in 1995, Arenson & Zimmerman is a multi-service law firm focusing its practice in the areas of business law, corporate law, dealer franchise law, litigation, real estate, criminal law, family law and personal injury. Arenson & Zimmerman takes advantage of the latest developments in accounting and computer science, including document management software.
Document Management Solutions and Services
Published by admin | Filed under Default, Litigation Support, document management
Leverage document management for maximum efficiency with our experienced and highly skilled personnel. Fast, accurate service is immediately available to you with our full range of document management services. Our specialty is litigation support.
Our document management services comes highly recommended:
“Responding to a significant challenge, Triage lived up to its well earned reputation for document management.”
– Douglas R. Sanders - Partner, Borden Ladner Gervais LLP
